Safety Programs

ACCIDENT & ILLNESS PREVENTION PROGRAM (AIPP)

The Department of General Services’ Safety Program strives to create a safe work environment for all Commonwealth employees and reduce incidences of workplace injuries. All agencies covered under the Commonwealth’s self-insurance programs are required to develop, implement, and continuously improve an AIPP.

ELEMENTS & PROTOCOLS

Our AIPP includes both Elements and Protocols. Elements are basic safety policies that apply to all DGS employees. Protocols are detailed policies that apply to activities with unique risks. This online document allows all DGS employees to have access to the AIPP.

EVACUATION PLANS (ELEMENT I)

State agencies are required by Management Directive 205.38 Emergency and Safe Assembly to establish an Emergency Evacuation Plan. Each plan describes procedures for the orderly evacuation of each building, the assembly of occupants outside the building, and the use of an Evacuation Plan Checklist. An Emergency Evacuation Plan Template has been created to assist you in developing your own plan.

SUGGESTIONS / NEAR-MISS REPORTING (ELEMENT J)

Please download and complete the Safety Suggestion / Near-miss Report Form to share your ideas for improving our workplace safety and health. Suggestions can include ideas about equipment, work practices, or any other safety-related topic you would like to share. “Near-misses” are another important source of hazard identification, and everyone is encouraged to report them even if you are only comfortable doing so anonymously. If you download the form to your device and submit it via the form's functionality, a copy will go from your email account to the DGS Safety Coordinator and every member of the DGS Safety Committee. If anonymity is desired, please complete a paper copy of the form and get it to the Safety Coordinator identified in Elements B and K.

Accident and Illness Prevention Program

I. Preface

II. Elements

Element A – Safety Policy Statement Updated 01-17-2019
Element B
Element B – AIPP Coordinator Updated 02-09-2021
Element B – AIPP Coordinator Position Description
Element C – Responsibilities
Element D – Goals
Element E – Hazard ID & Remediation
Element F – Industrial Hygiene Surveys
Element G – Industrial Health Services Updated 02-08-2021
Element H – Training & Orientation
Element I – Emergency Action Plan Updated 09-23-2020
Element J – Suggestion / Near-miss Reporting
Element K – Safety Committee / Employee Involvement Updated 09-22-2020
Element L – Rules
Element M – Accident Investigation
Element M - Appendix A Incident Investigation Report Form (MS Word)
Element M - Witness Statement Form (MS Word)
Element N – First Aid, CPR, AED
Element O – Evaluating the AIPP’s Effectiveness

III. Protocols

Protocol 01 – Electrical & Machine Safeguarding
Protocol 02 – Personal Protective Equipment Updated 11-29-2018
Protocol 03 – Hearing Conservation
Protocol 04 – Sight Conservation (within P-02)
Protocol 05 – Lockout / Tagout
Protocol 06 – Hazardous Material Handling / Right to Know
Protocol 07 – Confined Space Entry Updated 05-05-2021
Protocol 08 – Fire Prevention & Control
Protocol 09 – Substance Abuse Awareness & Prevention
Protocol 10 – Bloodborne Pathogens, Control of Exposure
Protocol 11 – Pre-Operational Process Review
Protocol 12 – Asbestos Management Program
Protocol 13 – Rigging
Protocol 14 – Cranes
Protocol 15 – Electrical Safety
Protocol 16 – Elevating Work Platforms
Protocol 17 – Ergonomics for Office & Labor
Protocol 18 – Excavation / Trenching
Protocol 19 – Fall Hazard Prevention & Control
Protocol 20 – Fleet / Driver Safety (under development)
Protocol 21 – Histoplasmosis
Protocol 22 – Hot Work Permit (hard copy only, not online)
Protocol 23 – Ladder Safety (within P-31)
Protocol 24 – Lead
Protocol 25 – Materials Handling & Storage (within P-17)
Protocol 26 – Powered Industrial Trucks (PIT)
Protocol 27 – Radiation (under development)
Protocol 28 – Respiratory Protection
Protocol 29 – Scaffolding Safety (under development)
Protocol 30 – Thermal Stress
Protocol 31 – Walking / Working Surfaces Updated 11-07-2018

IV. Resources

Executive Orders:

1980-18     Code of Conduct
1996-10     State Employee Assistance Program
1996-13     Substance Abuse in the Workplace
2003-4      Workplace Policy for HIV/AIDS

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