Skip Navigation LinksDepartment of General Services > State Government > Vehicle Management > Policies, Manuals & Forms

POLICIES, MANUALS & forms 

Management Directive 615.16 - Commonwealth Fleet Policy establishes provisions for the acquisition, assignment, operation, use, disposition, and maintenance of motor vehicles, which are purchased, monitored or maintained by or under the supervision of the Department of General Services (DGS) and subsequently utilized by agencies to conduct official Commonwealth business.  
Management Manual 615.3 Commonwealth Fleet Procedures Manual
provides guidelines and procedures for operators of Commonwealth fleet vehicles. The authority for this manual is derived from Management Directive 615.16.  
Commonwealth Procurement Handbook, Part II, Chapter 18 is used by Commonwealth agencies to purchase passenger and non-passenger vehicles that require a certificate of title and license and are necessary for the proper conduct of Commonwealth business in accordance with Management Directive 615.16.  

 

Used VEHICLE AUCTION POLICY  

 

m5 fleet FOCUS MANUAL  

 

service PROVIDERS TERMS & CONDITIONS  

 

GSVM Forms

 

STD Forms

STD-557 - Request for Automotive Equipment - This form is in triplicate. It can be ordered through the DGS Warehouse through Procurement through SAP / Internal Goods and Services / Commodity Code 131040
STD-928 - Declaration of Use of a Commonwealth-Provided Vehicle.pdf 

 

E-ZPass

 

Other Forms

Claims Division FAX Cover Sheet.pdf - This form can be used as a tool to assist our vendors in providing all pertinent information when faxing estimates for approval. PLEASE NOTE: It is not to be used as the actual estimate, only as a fax cover sheet identifying the information necessary for Customer Service to accurately retrieve the work order information.  
Customer Service FAX Cover Sheet.pdf - This form can be used as a tool to assist our vendors in providing all pertinent information when faxing estimates for approval. PLEASE NOTE: It is not to be used as the actual estimate, only as a fax cover sheet identifying the information necessary for Customer Service to accurately retrieve the work order information.