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Procurement Handbook

Welcome to the Pennsylvania Procurement Handbook online. This Handbook provides information on the policies, procedures and guidelines for the procurement of materials, services and construction under the authority of the Procurement Code.

The Procurement Handbook is not available for download or print as a whole document. Individual handbook chapters, which are accessible from this page, can be downloaded or printed separately. This is the only version of the official Procurement Handbook. Please check back here for the latest procurement information since updates occur regularly. The latest updates to the Procurement Handbook were published in August 2015.

Please direct any questions or recommended updates regarding the Procurement Handbook to gs-procure@pa.gov.

 

Procurement Handbook PARTS

Part I - Policies and Guidelines

Part II – Procurement of Supplies Procedures

Part III – Procurement of Services Procedures

Part IV – Procurement of Design and Construction Services

Procurement Code

Addendums

Procurement Code Thresholds

 

Procurement Handbook Chapters

Pt II Ch 01 Small No-Bid Procurements
Pt II Ch 02 Reserved
Pt II Ch 03 Delegated Formal Competitive Sealed Bidding
Pt II Ch 04 Competitive Sealed Bidding Exceeding Delegated Thresholds
Pt II Ch 05 Sole Source Procurement of Materials
Pt II Ch 06 Emergency Procurements
Pt II Ch 07 Competitive Sealed Proposals RFP Process
Pt II Ch 08 Procurements from Effective DGS Statewide Requirements Contracts
Pt II Ch 09 Off-Contract Procurements
Pt II Ch 10 Procurement from DGS Multiple Award Contracts
Pt II Ch 11 Purchase of Materials Manufactured or Services Performed by Persons with Disabilities
Pt II Ch 12 Procurement of Equipment Through Rental Lease, Lease with Purchase Option or Installment Purchase
Pt II Ch 13 Purchase of Rented or Leased Equipment
Pt II Ch 14 Procurement of Used Equipment
Pt II Ch 15 Procurement of Printing
Pt II Ch 16 Trade-In Equipment
Pt II Ch 17 Interagency Transfer or Exchange of Materials
Pt II Ch 18 Vehicle Procurements
Pt II Ch 19 Procurement of Commercial Type Vehicles
Pt II Ch 20 Material Procurement through DGS Bureau of Supplies and Surplus Operations
Pt II Ch 21 Procurement of Materials or Services Through a Cooperative Purchase Agreement Including GSA Schedules
Pt II Ch 22 Procurement of Insurance and Notary Bonds
Pt II Ch 23 Invitation for Bid IFB Corrections
Pt II Ch 24 DGS Change Orders
Pt II Ch 25 Copier Lease Purchase Order Adjustments
Pt II Ch 26 Agency Change Purchase Orders
Pt II Ch 27 Reserved
Pt II Ch 28 Procurement Overshipment and Undershipment
Pt II Ch 29 Reserved
Pt II Ch 30 Reserved
Pt II Ch 31 Reserved
Pt II Ch 32 Reserved
Pt II Ch 33 Material Inspection
Pt II Ch 34 Late Delivery of Ordered Materials
Pt II Ch 35 Surcharge Program
Pt II Ch 36 Release of Supplier Security
Pt II Ch 37 Goods Receipt
Pt II Ch 38 Request to Advertise

Pt III Ch 01 Small No-Bid Procurements
Pt III Ch 02 Reserved
Pt III Ch 03 Delegated Formal Competitive Sealed Bidding
Pt III Ch 04 Competitive Sealed Bidding
Pt III Ch 05 Sole Source Procurement of Services
Pt III Ch 06 Emergency Procurements of Services
Pt III Ch 07 Competitive Sealed Proposals RFP Process
Pt III Ch 08 Competitive Selection Procedures for Certain Services (Accounts Clergy Physicians Lawyers Dentists and Other Professional Services)
Pt III Ch 09 Procurement from Effective DGS Statewide Requirements Contracts for Services
Pt III Ch 10 Procurement of Contract Items Off-Contract
Pt III Ch 11 Procurement from DGS Multiple Award Contracts
Pt III Ch 12 Purchase of Materials Manufactured or Services Performed by Persons with Disabilities
Pt III Ch 13 Procedure for Selection of Counsel and Litigation Consultants by the Office of General Counsel
Pt III Ch 14 Invitation for Bids IFB Corrections
Pt III Ch 15 Change Orders
Pt III Ch 16 Agency Change Orders
Pt III Ch 17 Purchase Requisitions Estimate Corrections
Pt III Ch 18 Request to Advertise

Pt IV Ch 01 Capital Projects
Pt IV Ch 02 No-Bid Procurements of Construction (P-Card)
Pt IV Ch 03 Sole Source Procurements of Construction with an Estimated Cost Exceeding $10000
Pt IV Ch 04 Emergency Procurements of Construction
Pt IV Ch 05 Procurements of Construction Material and Equipment Through DGS Bureau of Procurement Statewide Contracts
Pt IV Ch 06 Procurements of Construction Material and Equipment from DGS Bureau of Procurement Multiple Award Contracts
Pt IV Ch 07 Requests to Advertise
Pt IV Ch 08 Tier 1 ITQ Small Business Construction Contracts
Pt IV Ch 09 Small Business Design and Construction Programs
Pt IV Ch 10 Competitive Sealed Proposals RFP Process
Pt IV Ch 11 Guaranteed Energy Savings Act Projects
Pt IV Ch 12 Small Guaranteed Energy Savings Act Projects
Pt IV Ch 13 Procurement of Leasehold Improvements
Pt IV Ch 14 Small and Diverse Businesses
Pt IV Ch 15 Job Order Contracting program

 

Below are the Procurement Code threshold amounts for Construction as adjusted on January 1, 2017.

Section 514: $18,268

Section 543: $1,826,780

Section 903: $45,670

Section 903: $182,678

Section 905: $36,535,601