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RFP SCORING FORMULA

 
 
 
 To ensure complete transparency, the Bureau of Procurement (BOP) is providing this Request for Proposals (RFP) scoring methodology for the procurement of goods or services through competitive sealed proposals.
  
The RFP scoring process includes the three main components below.   Each will be described in detail.
 
1)          Technical.
 
2)          Cost.
 
3)          Small Diverse Business (SDB) and Small Business (SB) Participation.

The remaining component in the RFP scoring process below provides bonus points and will also be described in detail.
 
4)          Domestic Workforce Utilization.

The RFP Scoring Category Guide below outlines the weighting/scoring factors for each of the categories
                                  
1.)        Technical Scoring Formula
 
 
The final Technical scores are determined by giving the maximum number of Technical points available (A) to the proposal with the highest raw technical score.  The remaining proposals are rated by applying the following formula:
Raw Technical Score of Proposal Being Scored   x   A   =   Final Technical Score
Highest Raw Technical Score
 
Note:  Proposals must be evaluated for technical viability first, before Cost or SDB/SB is considered.  Those that are not viable, i.e., do not meet the technical threshold stated in the Offeror Responsibility Section of the RFP, are eliminated from further consideration.
 
Cost and SDB/SB proposals are analyzed for technically qualified proposers immediately after technical evaluation is completed.
  
2.)     Cost Formula
  Cost Formula:   The cost criterion is rated by giving the proposal with the lowest total cost the maximum number of Cost points available.  The remaining proposals are rated by applying the following formula:
1- (B-A) x C = D 
        A  
A—the lowest Offeror’s cost. 
B—the Offeror’s cost being scored. 
C—the maximum number of cost points available.
D—Offeror’s cost score (points). 
Note:   If the formula results in a negative number (which will occur when the Offeror’s cost is more than twice the lowest cost), zero points shall be assigned.
  
 
3.)   Small Diverse Business (SDB) and Small Business (SB) Participation Scoring
 
 
The Small Diverse Business and Small Business Participation criterion is 20% of the total number of points allocated for the RFP.
Based on a maximum total of 200 available points for Small Diverse Business and Small Business Participation, the scoring mechanism is as follows:
Small Diverse Business and Small Business Raw Score = 200 (SDB% + (1/3 * SB %))
The final SDB/SB scores are determined by giving the maximum number of SDB/SB points available (A) to the proposal with the highest raw SDB/SB score.  The remaining proposals are rated by applying the following formula:
Raw SDB/SB Score of Proposal Being Scored   x   A   =   Final SDB/SB Score
Highest Raw SDB/SB Score
  
 
4.)        Domestic Workforce Utilization Formula
   
Domestic Workforce Utilization Formula:   The domestic workforce utilization points are 3% of the total number of points allocated for the RFP.  The 3% will be added to the total points allocated for the RFP as a bonus.
  
Note:   the Domestic Workforce Utilization formula is not used for procurements involving Materials.  It applies to Services only. 
 
The following formula is used to obtain the domestic workforce utilization score from each Offeror’s Domestic Workforce Utilization Certification Form:
 
% of domestic workforce utilization X allocated points  
 
Example:  RFP has 1,000 points total allocated, therefore, 3% of 1,000 points, or 30 points, will be the maximum points available as a bonus for domestic workforce utilization scoring.
  
i)             Offeror A = 100% domestic workforce, or 1.00 X 30 points = 30 points.
   
ii)            Offeror B = 50% domestic workforce, or .50 X 30 points = 15 points.
  Note:  Do not round results.
 
  
5.)        Final Ranking and Award
A.   After any best and final offer process conducted, the Issuing Office will combine the evaluation committee’s final technical scores, BDISBO’s final small diverse business and small business participation scores, the final cost scores, and (when applicable) the domestic workforce utilization scores, in accordance with the relative weights assigned to these areas as set forth in the solicitation.
  
B.        The Issuing Office will rank responsible offerors according to the total overall score assigned to each, in descending order.
   
C.        The Issuing Office must select for contract negotiations the offeror with the highest overall score.
  
D.        The Issuing Office has the discretion to reject all proposals or cancel the request for proposals, at any time prior to the time a contract is fully executed, when it is in the best interests of the Commonwealth. The reasons for the rejection or cancellation shall be made part of the contract file.